Coordinator, Creative Affairs

JOB DESCRIPTION

The Jim Henson Company is currently seeking a full-time Coordinator for our Creative Affairs department. The ideal candidate will be a self-starter with the ability to work under tight deadlines in a fast-paced environment. This position requires the ability to shift priorities as required to meet and exceed expectations as well as work with a sense of urgency to provide results. The key component for this “Junior Chief of Staff” will be to provide support to the President of Television.

PRIMARY PURPOSE OF COORDINATOR POSITION

Directly assist the President of Television, the television department, and all its executives in department organizational and administrative matters including, but not limited to, phone traffic, expense reports, mailings, scheduling, travel arrangements, filing, and maintaining internal iHenson archival database.

ESSENTIAL JOB FUNCTIONS

  1. Manage substantial calendar and priority activity for the President of Television.

  2. Provide meaningful support to other television staff members.

  3. Provide executive support, including maintenance of contact list, answering phones, coordinating calendar, meetings,

    and conference calls.

  4. Code department invoices and prepare for supervisor’s review and signature.

  5. Answer incoming calls, maintain call sheet.

  6. Process expense reports.

  7. Create production folders, files, calendars, and track all necessary information in production.

  8. Assist in all facets of the administration needs for all projects in development, including organizing material,

    organizing talent, ordering books, putting together information packets, communication with art department, assisting

    in making presentation boards, and prepping all material for the pitch.

  9. Track department projects and communicate their status with all appropriate parties.

  10. Maintain a log of incoming pitches through our internal logging system, iHenson. Communicate status of pitches to all

    parties involved in a timely manner.

  11. Maintain database of incoming intern submissions; interview and assign reading coverage to intern candidates before

    selecting each session’s interns.

  12. Work with and supervise interns to ensure that we are providing them with an education experience.

  13. Organize writer and artist information (i.e., writers’ files, update artwork portfolio) for access on future projects.

NON-ESSENTIAL JOB FUNCTIONS

  1. Complete special projects as assigned.

  2. Conduct research on projects to include educational information, which may include creating mood boards (i.e.,

    pictures of 60s’ monsters, etc.).

  3. Other duties as assigned.

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